Broadridge Financial Solutions Events Coordnator in Deer Park, New York

Will support the Marketing Events team in Edgewood. Responsibilities include: shipping and logistical support; inventory management; sponsorship coordination (i.e., charity & regional association sponsorships). Interacts with many throughout the company including sales and senior management (via phone, email and in person). Works fairly independently. Reports to the Vice President -- Event Marketing.

Are you a self-starter with superb interpersonal skills enabling you to collaborate with differing colleagues as well as clients? Are you looking for an opportunity to join a creative and dynamic team where you can help make a significant impact? See how you can contribute to our client happiness and growing organization below.

Position Responsibilities include:

Logistical Support for meetings, conferences, seminars & events (over 200 annually)

  • Responsible to pack and ship materials for tradeshows and events

  • Ensure that shipments are mailed on time

  • Ensure that all materials being shipped are in good condition and good quality

  • Ensure that necessary materials / premiums are available for use

  • Carefully prepare instruction packet for on-site staff

  • Track deliveries of every shipment within UPS. Troubleshoot when necessary

  • Re-inventory all returned materials in timely manner

    Events -- responsible for the following:

Charity Events --

  • Secure Broadridge participation at various charity events (i.e. golf outings, galas).

  • Handle registration, payments and appropriate shipments

Association Chapter Events --

  • Secure Broadridge participation at various association chapter events (i.e. monthly meetings, golf outings, galas).

  • Handle registration, payments and appropriate shipments

Event Support

  • Produce name badges as appropriate

  • Prepare meeting materials (copy, collate)

  • Special mailings -- place orders and distribute internally

  • Achievers Club Plaque Distribution

  • Super Bowl Commemorative Journal

  • Master Golf Tournament Commemorative Journal

d Sales Support

  1. Fulfill one-off requests from Sales and Marketing for various sales support materials to be pulled & prepped for use as sales leave-behinds

Premium inventory

  • Maintain inventory for use at tradeshows, events and as client leave-behinds

Print processing and execution -- coordinate print jobs with the Edgewood II print room

Office Management

  • Credit Card Reconciliation -- monthly reconciliation, research charges, enter appropriate budget codes into online AMEX system

  • Express mail processing (UPS and FedEx) & daily mail distribution

  • Internal meetings -- booking of conference room, ordering of food

  • Liaison to Marketingadmin assistants located at One Park

  • Liaison to Finance Dept.

  • Liaison to Facilities Dept and vendors

Position Qualifications:

Self-starter

Organized and deadline oriented

Ability to multi-task / set priorities

Team player

Professional appearance

Good communication skills

Proficiency with Microsoft Office especially Word, PowerPoint, Excel & databases helpful

  • LI-NC1

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled