NYC Department of Health and Mental Hygiene Budget and Finance Director, Bureau of School Health/SH Reproductive Health in New York, New York

Job Description

**OPEN TO PERMANENT ADMINISTRATIVE STAFF ANALYSTS ONLY. YOU MUST CLEARLY STATE YOUR CIVIL SERVICE STATUS ON YOUR RESUME OR COVER LETTER. FAILURE TO DO SO WILL RESULT IN YOUR DISQUALIFICATION

The Division of Family and Child Health (DFCH) of the New York City Department of Health and Mental Hygiene is charged with the creation and oversight of programs, policies, services, and environments that support physical and socio-emotional health, and promote primary and reproductive health services, health equity, social justice, safety and well-being for New York City families and children. The Division is comprised of the Bureau of Maternal Infant and Reproductive Health, the Bureau of Early Intervention, the Office of School Health, and the Bureau of Administration. The vision of the DFCH is that every child, woman, and family recognizes their power and is given the opportunity to reach their full health and development potential. We encourage qualified applicants with demonstrated commitment to social justice, particularly racial, gender, and LGBTQ equity to apply. The Office of School Health (OSH) is a joint Program of the Department of Education and the Department of Health and Mental Hygiene responsible for promoting the health of the 1.3 million school children enrolled in approximately 1,800 public and non-public schools in the New York City. The OSH Adolescent Health Program manages, among other programs, in-school reproductive health programs at the high school level. These programs include the 1) School–Based Health Centers, which offer comprehensive primary care services that include mental health and reproductive health as critical components of adolescent health care services) 2) Connecting Adolescents to Comprehensive Healthcare (CATCH) Program which offers in-school pregnancy tests, emergency contraception, hormonal contraception and referrals for reproductive health care by OSH staff in the school medical rooms 3) Chancellor's Initiative which is a $80Million project to develop and build over 50 SBHC's over the course of 3 years; and 4) School Based Mental Health Roadmap training initiative that offers over 60 workshops/trainings per year to over 300 mental health professionals working in NYC public schools.

Under the direction of the Director of Adolescent Health (or designee) the Budget/Finance Director will be responsible for participating in monitoring and providing financial technical assistance to all city-funded school based health centers; tracking, monitoring and approving all grant related expenses related to the Adolescent Health Unit's grant contracts and vendors.

Duties will include but not be limited to: In conjunction with program director, complete grant funded operating budgets and budget modification requests for external funders.

  • Review and correct monthly variance reports that track personnel and OTPS expenses; ensure appropriate coding and classification of all expenses.

  • Meet monthly with FPHNY (portfolio review) to review fiscal deliverables on grants and consultant contracts.

  • Develop and execute all consultant agreements; monitor and approve all consultant invoices and consultant expenditures.

  • Oversee and approve all grant funded OTPS purchases and expenses.

  • Work closely with FCH Divisional finance staff to monitor school-based health center contracts; resolve any vendor invoicing issues that may arise.

  • Ensure that all city-funded contracts are executed, monitored and that all fiscal deliverables are met.

  • Under the direction of the Director of Adolescent Health (or designee) will participate in monitoring site visits to all city- funded school based health center projects including reviewing and assessing all school based health center invoicing practices.

  • Monitor and contact school based health center projects for timely submission of invoices for eligible contraceptive supplies.

  • Track and review contraceptive invoices to ensure eligible expenses are in compliance with 340B pricing and reconciling purchasing invoices against dispensing data.

  • Verify and follow-up on payments to school based health center projects.

  • Other duties related to financial monitoring of city-funded projects

Minimum Qual Requirements

  1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
  2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.

Preferred Skills

  • Knowledge of the City's fiscal policies and procedures and knowledge of FPHNY grant management

  • Proficient in developing 0perating budgets and experience in budget modifications

  • Proficient with Microsoft Office suite including excellent knowledge of Excel

  • Excellent written and verbal communication skills and ability to work independently and to handle multiple responsibilities simultaneously.

Additional Information

**IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

  • A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.

  • Proof of Education according to the education requirements of the civil service title.

  • Current Resume

  • Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

**LOAN FORGIVENESS

The federal government provides student loan forgiveness through its Public Service Loan Forgiveness Program (PSLF) to all qualifying public service employees. Working with the DOHMH qualifies you as a public service employee and you may be able to take advantage of this program while working full-time and meeting the program’s other requirements.

Please visit the Public Service Loan Forgiveness Program site to view the eligibility requirements:

https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

To Apply

Apply online with a cover letter to https://a127-jobs.nyc.gov/. In the Job ID search bar, enter: job ID number # 368824.

We appreciate the interest and thank all applicants who apply, but only those candidates under consideration will be contacted.

The NYC Health Department is committed to recruiting and retaining a diverse and culturally responsive workforce. We strongly encourage people of color, people with disabilities, veterans, women, and lesbian, gay, bisexual, and transgender and gender non-conforming persons to apply.

All applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Job ID: 368824

# of Positions: 1

Business Title: Budget and Finance Director, Bureau of School Health/SH Reproductive Health

Civil Service Title: ADMINISTRATIVE STAFF ANALYST (

Title Classification: Competitive

Job Category: Health

Career Level: Experienced (non-manager)

Work Location: 1826 Arthur Ave., Bronx

Division/Work Unit: SH Reproductive Health

Title Code No: 1002A00

Level: 00

Proposed Salary Range: $ 62,862.00 - $ 91,850.76 (Annual)

POSTING DATE: 10/10/2018

POST UNTIL: 02/02/2019