New York Jobs

Department of Labor Careers

Job Information

American Arbitration Association Case Administrator (Legal Admin Support) in New York, New York

The American Arbitration Association (AAA) is seeking a Case Administrator (Level II) in our New York Headquarters - Labor, Employment, Elections Division. In this role, you will be responsible for providing administrative support on arbitration and mediation cases, responding and communicating with arbitrators, clients, and their attorneys, informing and educating clients on alternative dispute resolution (ADR) processes, issuing correspondence, updating case records in a proprietary case management software application, and scheduling case-related calls and hearings.

The successful candidate will telework using an AAA issued laptop temporarily until the NY Headquarter office fully reopens, and must have access to a private Wi-Fi network.

Named one of the best 50 nonprofits to work for in the country (2019 and 2020), we offer rewarding careers in a fast-paced, results-driven environment. The selected candidate will be eligible to participate in our comprehensive benefits program, which includes health and Rx, dental and orthodontia, vision, student loan repayment program, discounted pet insurance, disability insurance, basic and supplemental life insurance, 403(b) and Roth 403(b) retirement plans with company match, and generous paid time-off benefits.

  • Initiates and maintains efficient flow of information between the parties and neutrals.

  • Tabulates accurate electronic files and financial records in accordance with corporate standards.

  • Uses existing computer and database systems to manage case work tasks effectively and efficiently.

  • Understands and applies existing billing, disbursement and collection policies and practices to execute compliance and communicates these with parties, advocates and neutrals.

  • Proactively identifies case management issues and takes appropriate action to resolve them in cooperation with the Manager of ADR Services.

  • Responds to inquiries regarding AAA services in a timely manner, with accurate and specific information; utilizes effective time management skills to focus on critical issues and to set priorities.

  • Initiates and conducts administrative conferences and facilitates preliminary hearings on all cases.

  • Participates in regular trainings and meetings to review new and existing policies and procedures.

Education & Experience: Bachelor’s degree; 2 years of work experience involving comprehensive customer service in a law office or judicial related environment; or equivalent mix of education and experience.

Communications Abilities: (Verbal) Expresses oneself clearly in conversations and interactions with others; tailors speech to the level and experience of the audience; uses appropriate grammar and choice of words; expresses ideas in a concise, organized manner; maintains eye contact when speaking with others; (Written) Expresses oneself clearly and concisely in writing; tailors written communications to effectively reach an audience; uses graphics and other aids to clarify complex or technical information; spells correctly; writes using concrete, specific language; uses punctuation correctly; writes grammatically.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs; ability to understand and interpret statistical reports, financial/fee schedules, data charts and graphs.

Reasoning Ability: Possesses ability to solve practical problems with a variety of variables; exercises sound judgment to make decisions in a manner consistent with the essential job functions, including the ability to determine importance as well as when to elevate problems to a supervisor.

Software Skills: Intermediate proficiency with Microsoft word, Excel and Microsoft Office.

The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.

Job ID: 2020-1690

External Company URL:

Street: 120 Broadway