Columbia University Communications & Projects Coordinator in New York, New York

Job TitleCommunications & Projects Coordinator

Job Code Title

Job Requisition Number 095904

Department 0102- PRE Office Of The President

Location Morningside

Job Type Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 35

Job Family General Administration

Salary Grade 11

Salary Range

Advertised Summary Job Description The Communications & Projects Coordinator supports Communications & Projects senior staff on all matters of presidential correspondence and communications and coordinates these day-to-day operations within the office. Confidentiality and discretion are imperative.


  1. Processes and manages incoming and outgoing email and hard mail correspondence, assists with developing presidential briefings, and manages and executes ad hoc projects.

2 Drafts correspondence on behalf of the Office of the President.

  1. Independently and efficiently conducts research, primarily for correspondence and briefings.

  2. Maintains accurate records of incoming and outgoing correspondence and identifies material for the presidential archives.

  3. Coordinates the annual presidential holiday card and holiday gift process from selection to distribution.

  4. Exercises discretion and diplomacy in all in-person, telephone, and electronic mail interactions.

  5. Additional duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's degree or its equivalent required. Minimum of two years related experience.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant The ideal candidate will demonstrate ownership over their tasks while thriving as a team-player in a fast-paced environment. Superior work ethic, discretion, and discernment are required, as is flexibility and a team-oriented approach. Excellent verbal and written communication skills, attention to detail, and the ability to deliver a superior work product are necessary. Must exercise good judgment and have an interest in coordinating multiple projects with competing priorities. Proven proficiency in Microsoft Office, including ability to create complex spreadsheets, manage databases, and generate reports is necessary.

Special Instructions

Preferred Qualifications Familiarity with higher education constituencies, structure, and administration is highly desirable. Experience supporting senior management is helpful.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required No Response

Participation in Medical Surveillance required No Response

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 12-07-2018

Requisition Close Date Open Until Filled

Quick Link

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.