Columbia University Procurement Analyst in New York, New York

Job TitleProcurement Analyst

Job Code Title

Job Requisition Number 095619

Department 6002- EIM Administration

Location Morningside

Job Type Officer Part-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 25

Job Family Finance / Accounting

Salary Grade 10

Salary Range

Advertised Summary Job Description THIS IS A PART TIME POSITION, 25 HOURS PER WEEK. Reporting to the Assistant Director-Procurement, the Procurement Analyst is responsible for the day to day operations of the Earth Institute Accounts Payable and Purchasing Department. Responsibilities include but not limited to; assist with the development and writing of internal policies and procedures, assist with and present training to Earth Institute departmental staff on internal and central policies and procedures. S/he is responsible for the oversight and successful completion of: processing invoices, check requests, wire transfers, vendor maintenance, TBER's (travel and business expense reports), and processing of all related AP/Purchasing transactions in ARC (Accounting and Reporting at Columbia). Ensuring that all request are processed in a responsible manner, complying with all policies and regulations established by the University. This includes transactions and vouchers for International Offices Expense Reports. Produce data and analytical reports connected to financial activity. S/he provides policy guidance on questions and issues that arise in the processing of Accounts Payable/Purchasing transactions, often gaining resolution and closure to complex situations.

This position is based on our Morningside Height Campus but requires occasional visits (on average twice per week) to our Lamont Doherty Earth Observatory in Palisades, New York. We do have an inter-campus shuttle bus.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant A bachelor's degree and/or equivalent experience and at least 1 year related accounts payable, accounting or finance experience required.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant Rigorous attention to detail and accuracy is essential.

Demonstrated ability to establish priorities, manage multiple tasks with poise and discretion in a fast paced environment.

Must be a team player and yet be able to function independently and interact well with faculty, staff and university officers.

Ability to exercise discretion and handle confidential information is essential.

Must be able to learn university electronic processing systems quickly.

Special Instructions

Preferred Qualifications Knowledge and previous experience with Columbia University's financial systems.

Essential Functions Manage and process invoices, check requests, wire transfers, travel & business expense reimbursements (TBER's), travel advances in the University Accounts Payable system; vendor profile's set up; reconcile funds, manage expense reimbursements, and fund replenishment, record keeping. 50%

Review assigned vouchers and enter in ARC (Accounting and Reporting at Columbia) by other EI processors. Certify that the expenditure entered in ARC or purchased are approved business expense that comply with University policy. Perform quality check, including verification that transaction has not been previously billed, that totals are accurate, sales tax has not been charged. Exercise critical control by ensuring authorized and correct allocation of expenses in accordance with Purchasing and other related University policies. Review receipts where appropriate to ensure compliance with University policies. 35%

Work collaboratively with Assistant Director with training and policy guidance, responds to all AP/Purchasing inquiries. Provide communication, guidance and clarification on a daily basis to Earth Institute constituents on all Accounts Payable/Purchasing inquiries. Upon request, may assist in conducting training sessions throughout the year to help Program Managers gain a better understanding of University accounting and purchasing policies. 10%

Perform other duties as assigned. 5%

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with:

HIPAA Compliance training required No Response

Participation in Medical Surveillance required No Response

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 11-13-2018

Requisition Close Date Open Until Filled

Quick Link

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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The information is being requested on a voluntary basis, and will be kept confidential. Refusal to provide this information will not subject the applicant to any adverse treatment, and will not be used in a manner inconsistent with the act.