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Columbia University Project Coordinator II in New York, New York

  • Requisition no: 510559

  • Work Type: Full Time

  • Location: Campus|Medical Center

  • School/Department: null

  • Categories: Administrative Support,General Administration,Research (Lab and Non-Lab)

  • Job Type: Officer of Administration

  • Regular/Temporary: Regular

  • Hours Per Week: 35

  • Salary Range: Commensurate with Experience

Position Summary

The Department of Environmental Health Sciences (EHS) at the Columbia University Mailman School of Public Health seek a candidate for Project Coordinator II for the Center for Environmental Health in Northern Manhattan (CEHNM). The mission of the Center for Environmental Health in Northern Manhattan is to identify and understand diseases resulting from environmental exposures with a special focus on translating scientific evidence into prevention. Our vision is to continue to be the premier intellectual hub and operational infrastructure for environmental health across Columbia University's Departments and Schools, the communities we serve, as well as partners, collaborators, agencies and stakeholders in the U.S. and globally. CEHNM's overarching goal is to foster innovation and interdisciplinary science, career development, and community partnerships.

Under minimal direction, the Project Coordinator serves as the point person for the coordination of a wide range of research and administrative tasks for the federally sponsored Center for Environmental Health in Northern Manhattan and EHS institutional training grant(s). With much autonomy, the Coordinator will assist, coordinate and oversee the fiscal, technical and programmatic aspects of the projects. This will require to be in regular communication and consultation with the Principal Investigator (PI) and other key personnel from the projects groups and collaborators.


Serve as the day-to-day manager of a federally sponsored Center for Environmental Health in Northern Manhattan, working closely with the Department Administrator.

  • Responsible for planning and organizing quarterly Center meetings, a monthly seminar series, bimonthly Executive Committee meetings, an annual Center Retreat followed by an External Advisory Meeting, and other related Center events, workshops and mentoring activities. Prepare agendas and minutes for all meetings.

  • Maintain and update the content of the Center website, prepare the quarterly Center’s newsbrief, serve as a liaison for news communication with the funder and the Columbia Mailman School Communication office, and contribute to other communication activities.

  • Responsible for preparing Center grant proposal, progress reports, carryover letters, and human subjects’ packages for pilot proposals.

  • Keep track of the overall Center budget and quarterly sponsored attestation.

  • Pcard and Corporate cards holder to assist the Center projects and cores with orders and event reservations. Initiator of reimbursements associated to the Center.

  • Track Center members’ Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) protocols

  • Ensure that all National Institutes of Health (NIH) guidelines for Open Access to Center publications is followed.

  • Administer the Career Development and Pilot Projects Programs within the Center, under the leadership of the program directors.

  • The National Institute of Environmental Health Sciences (NIEHS) coordinates an annual Environmental Health Sciences Core Centers meeting in venues to be determined in collaboration with the Center Investigators and NIEHS. The annual meeting is 2-3 days long and at a minimum the Center Director(s), and Project Coordinator should plan to attend. The travel costs will be covered by the Center.

  • Also serve as the administrative liaison to the Center’s Community Engagement Core (CEC) and work with the co-directors to oversee the work of the Center community partners and stakeholder advisory board members. Organize monthly meetings with community partners, biannual stakeholder advisory board meetings, and joint community events, forums, workshops and town hall briefings. Prepare agendas and minutes for all meetings.

  • Put together quarterly news briefs to highlight member publications and to translate Center research findings to the community. Inform the funding agency of Center events, major research findings, CEC activities and media coverage by members.

  • Supervise CEC student(s) interns.

  • Perform other department duties as needed.

Serve as EHS coordinator of training grant(s), working closely with the project Principal Investigators and Department Administrator.

  • Responsible for preparing training grant progress reports and supporting the preparation of new training grant applications and competitive renewals.

  • Administer the data tables and build a departmental database as a resource for faculty and researchers.

  • Track Institutional Review Board (IRB) and Institutional Animal Care and Use Committee (IACUC) protocols of the PIs and mentors participating in the training grant.

  • Responsible to maintain and update the trainees xTrain appointments, amendments and terminations. xTrain is an electronic research administration module that allows program directors/principal investigators, administrators, and trainees electronically prepare and submit Statement of Appointment Forms and Termination Notices associated with institutional research training grants.

  • Also responsible to maintain and update the xTRACT data. The xTRACT is an electronic research administration module that allows applicants, grantees and assistants to create research training tables for progress reports and institutional training grant applications.

  • Enter trainees information annually into CareerTrac, a database that NIEHS maintains to track the training history and accomplishments of participants over time.

  • Perform other department duties as needed.


  • Assist with preparing, editing and submission of grant proposal, reports, IRB protocols, updates and manuscripts - 20%

  • Coordinate meetings, retreats, conference calls, travel, news briefs, website and other logistical tasks for research team - 20%

  • Oversee project budget, including tracking spending, completing orders, submitting financial reimbursement – 20%

  • Administrative liaison for the Center projects and cores and Supervise CEC student(s) interns-20%

  • Training Grant administrative coordination-10%

  • Perform related duties & responsibilities as assigned/requested - 10%

Minimum Qualifications

  • Requires a bachelor's degree or equivalent in education and experience, plus 3 years of related experience

Preferred Qualifications

  • Masters degree in a related field of study (e.g., public health, environmental health sciences, project/program management).

  • Familiar with Institutional Review board protocols, databases, etc.

Other Requirements

  • Strong writing and communication skills.

  • Ability to work independently and in a team to execute complex tasks under demanding deadlines.

  • Strong interpersonal skills in order to deal effectively with varied internal and external collaborators.

  • Detailed oriented and have the ability to multi-task, prioritize and follow up.

  • Ability to interact effectively with a wide variety of people at different levels necessary as well as the ability to work in a highly visible fast paced environment all under the aegis of confidentiality.

  • Proficiency in Microsoft Word, Excel, PowerPoint, standard platforms for website building.

Equal Opportunity Employer / Disability / Veteran

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