Columbia University Student Affairs Office Coordinator in New York, New York

Job TitleStudent Affairs Office Coordinator

Job Code Title

Job Requisition Number 095569

Department 8004- NUR Div of Student Affairs

Location Medical Center

Job Type Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 35

Job Family General Administration

Salary Grade Officer 104

Salary Range

Advertised Summary Job Description Reporting to the Associate Dean of Student Affairs, the Student Affairs Office Coordinator will be responsible for assisting with various administrative activities in the Office of Student Affairs (OSA). The incumbent will be the first point of contact for students, faculty, staff, and visitors for the four OSA departments: Admissions, Financial Aid, Student Services, and Student Life.

Specific responsibilities will include:

  • Serving as the first point of contact in greeting visitors and triaging them to the appropriate department/person;

  • Answering the department telephone lines of the OSA departments in a timely manner and responding to inquiries appropriately;

  • Entering prospective applicant data for student walk-ins, calls and appointments in the admissions applications system (SLATE);

  • Updating and maintaining the OSA operational calendar with events, deadlines, staff away, and other scheduling;

  • Creating and distributing all graduation certificates and pins to students;

  • Assisting in all aspects of event planning for the OSA offices, including reserving room and event spaces, ordering food, and participating in events when requested;

  • Maintaining the OSA inventory of giveaways and materials for Open Houses, Visiting Day, Graduation, Orientation, Financial Aid workshops, and other student events;

  • Coordinating and scheduling monthly OSA staff meetings, creating the agenda, and maintaining the minutes;

  • Managing the reservation system for student study rooms and working with the Operations team regarding scheduling conflicts or issues;

  • Keeping the OSA Office supply inventory replenished including placing orders with the Operations team;

  • Monitoring office equipment and communicating any operational issues or software updates to Facilities/IT/Operations as needed;

  • Overseeing office mail, faxes and deliveries; and

  • Performing other projects and duties as assigned.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Requires a Bachelor's degree or equivalent in education, training and experience, plus three (3) years of related experience.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant The successful incumbent must possess excellent verbal/written communication and interpersonal skills. S/He will be able to work successfully under pressure and be willing to work more than the traditional work week when necessary. The Coordinator will be a team player, as well as able to work independently, while exhibiting excellent judgment and discretion and maintaining confidentiality at all times. S/He will be computer literate, with a solid background in Microsoft Word and Excel.

Special Instructions

Preferred Qualifications Two (2) years of experience in a higher education setting is strongly preferred. Knowledge of Columbia University's SIS system and admissions/student databases is also preferred.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with: There are no special indications for this position

HIPAA Compliance training required Yes

Participation in Medical Surveillance required No

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 11-08-2018

Requisition Close Date Open Until Filled

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EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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