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Alston & Bird LLP Legal Administrative Assistant (IP) in New York

Alston & Bird is conducting a search for a Legal Administrative Assistant to assist Firm attorneys in our fast paced Intellectual Property Litigation practice group. The Legal Administrative Assistant will perform a variety of administrative duties including type and revise correspondence, memoranda, documents, time sheets and project work; proofreading and ensuring quality of all document action; telephone and mail distribution; coordinate travel arrangements; maintain files.

  • Open client matters and draft engagement letters.

  • Coordinate with billing specialists to prepare, edit and set-up client bills.

  • Case and project management.

  • Answer telephones and sort mail.

  • Enter attorney time records into the time entry application prior to deadlines.

  • Process expense reimbursement, coordinate travel arrangements, and maintain updated contacts.

  • Interact with all levels of Firm personnel while maintaining a professional demeanor.

  • Follow general office procedures and filing techniques.

  • Provide support to process substantial editing, revisions and oversee quality control of documents.

  • Demonstrate flexibility in work schedule to meet the needs of the IP Litigation group.

  • Must be proficient in MS Word, Outlook, and Excel

  • Have exceptional administrative and word processing skills.

  • Have the ability to organize and prioritize numerous tasks and complete them under time constraints.

  • Have great attention to detail, and the ability to concentrate and organize work.

  • Must be able to work well independently while handling complex situations, analytical, and self-starters.

  • Able to proofread typed material for contextual, grammatical, typographical or spelling errors is also needed.

  • Knowledge with Chrome River, DTW & Elite a plus

  • A minimum of 2+ years of prior administrative experience in a law firm is highly desirable.

  • A high school diploma is required; an Associate or Bachelor’s Degree is preferred.

The hours of the position are Monday thru Friday from 9:00 a.m. to 5:00 p.m. Candidates must have the flexibility to stay beyond normal working hours when work load demands.

Physical Effort:

  • Repetitive motions‑substantial movements of the wrists, hands and/or fingers.

  • Crouching, kneeling, standing, climbing, stooping, walking, pushing, pulling and lifting.

  • Talking‑expressing or exchanging ideas by means of spoken word.

  • Ability to convey detailed or important spoken instructions to other workers accurately.

  • Hearing‑ability to receive detailed information through oral communication.

  • Sitting most of the time.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned and requirements may vary from time to time. Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position.

Alston & Bird is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, or any other status protected by applicable law.

Alston & Bird is currently accepting resumes from agencies for this position.

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ID: 2019-1303

Street: 90 Park Ave