A.O. Fox Hospital Accounts Payable Clerk in Oneonta, New York
Job Summary: Performs complex, responsible and confidential duties necessary for accurate and timely disbursements to our vendors, patients, managers and others for the hospital and related entities. Under the general direction of the Accounts Payable Coordinator, performs a variety of duties in accordance with established hospital policies and procedures. Position requires interaction with employees, department heads, vice presidents, vendors and materials management staff.
Job Qualifications: Education Minimum – Knowledge of accounts payable or bookkeeping procedures. Equivalent to high school commercial course Experience - Two to three years of accounts payable experience. Prefer experience with/on integrated A/P – Materials Management system. Data entry in "on-line" system. Knowledge/Skills/Abilities - Must have knowledge of computer terminal and keyboard and good communication skills Physical Requirements - 4-6 hours sitting with several motor skills required – may require minimum lifting of up to 10 pounds Licenses/Certifications - N/A
Job Essential Functions: -Processes all invoices, check requests, vendor credits and employee reimbursement. -Assists in the Accounts Payable month end process including the AP and PO Liability Account Reconciliation. -Monitors Price and Receipt variances and follows up with MM and also monitors the approval of invoices that are non-system generated. -Assists in monitoring and maintaining the Accounts Payable/MM system and the integrity of the Master Vendor file. -Generates AP reports requested by Accounting Staff, Director: Finance and various managers. -Handles phone inquiries and communicates via e-mail to resolve any issues that may arise with purchasing, receiving, vendors and hospital personnel. -Possesses the understanding and experience to work with an integrated Accounts Payable and MM system and works with the systems (Mediclick) help desk to resolve system problems. -Assists with the AP functions for Catskill Care Corporation. -All scanning that is required by the Accounting Department. -Is responsible for the distribution within the Department of all incoming and outgoing mail.