Datrose Accounts Payable Specialist I in Rochester, New York

Job Number : 15006Job Category : Administrative/ClericalPosition Type : Accounts Payable Specialist I

Location : Rochester,NYEducation :Years of Experience :

Job Description:

Accounts Payable Specialist

Datrose has an exciting opportunity for employment as anAccounts Payable Specialistin Henrietta, NY. The chosen candidate will perform a full-range of central accounts payable functions including processing purchase order invoices, invoice payment forms, non-employee travel expense reports and wire payments. All tasks must be completed in a timely manner and with a high degree of accuracy. Regular interaction with suppliers and university departments, in a professional and courteous manner, is required. Must deliver exceptional service to faculty, staff, students and external customers.All job responsibilities will be performed at the facility of ourClient.This position is a temporary role.

For immediate consideration please submit your resume tomdumont@datrose.comwith the subject line: Accounts Payable Candidate

Job Responsibilities:

  • Prepare purchase order invoices, invoice payment forms, wire payments, online invoice payment transactions and non-employee travel expense reports for entry into the RIT central accounts payable system. Ensure that supporting documentation is appropriate, expenditure adheres to RIT policy, and general ledger account number reflects appropriate expenditure classification

  • Scan and index invoices to OnBase. Prepare an invoice loader using EIS reporting functionality for ADI upload to Oracle AP. Identify and resolve invalid account numbers and/or description entered to the loader. Communicate with departments as needed regarding the use of proper general ledger accounts including the correct object code

  • Process invoice loaders from select external and internal customers utilizing Oracle ADI functionality. Research discrepancies, determine and implement appropriate resolution

  • Monitor and take timely action on communications received via the AP email account

  • Research and respond to telephone, mail and e-mail inquiries from university departments, employees and vendors regarding status of payments in a timely, courteous manner

  • Review requests from departments for taxable supplier payments. Obtain necessary information for 1099 tax reporting purposes, including scanning and verification of Form W9s/W8-Bs in OnBase

  • Review aged credit memo report and take appropriate action as needed to resolve outstanding payments. Maintain documentation of all supplier communication to be reviewed on a quarterly basis by supervisor to ensure resolution

  • Review aged credit memo report and take appropriate action including contacting supplier to request refund check for credit or working with Procurement Services to determine if there are open POs to which the payment could be applied

  • Act as back-up for the supplier payment runs and incoming mail processing

Job Requirement:


  • 6 months – 2 years of prior AP experience

  • Associate's Degree in Accounting or Business is preferred

  • Must be organized, work efficiently and have strong customer service orientation

  • Excellent communication skills

  • Strong attention to detail resulting in a highly accurate work product

  • Able to work both independently as well as function competently as part of the payable team

Datrose is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, or status as a qualified individual with disability.