Stony Brook University Clerk II in Stony Brook, New York

Clerk II


Required Qualifications (as evidenced by an attached resume) :

High school diploma/GED (foreign equivalent or higher). Two (2) years of full time clerical experience.

Preferred Qualifications:

Associate's Degree (foreign equivalent or higher). Additional years (3 ) of Clerical experience. Experience with Excel and Word. Experience utilizing SBU SOLAR system. Experience providing administrative support in a childcare setting.

Brief Description of Duties:

This position, which reports to the Executive Director, is responsible for assisting the Administrative Staff with the general clerical responsibilities for Stony Brook Child Care Services (SBCC). The Clerk II must communicate in a timely manner with parents, staff, University administration, outside agencies and the community at large by providing clerical, reception and administrative assistance.

  • Process the support staff payroll paperwork.

  • Process paperwork and approve timesheets for work study students on SOLAR system.

  • Maintain records for support staff licensing requirements.

  • Responsible for maintaining files, typing and copying.

  • Responsible for handling and distributing mail.

  • Assist with tuition collection and record.

  • Assist with compiling and updating list of maintenance items for maintenance worker.

  • Update and maintain the Security Card system.

  • Prepare vouchers for tuition subsidies for the Suffolk County Department of Social Services.

  • Order food, education and office supplies for the center.

  • Coordinate video conferences.

  • Assist Business Manager with processing Accounts Payable, purchases, requisitions and purchase orders


  • Maintain constant front desk coverage for security purposes.

  • Assist Administrative Staff with day-to-day operations.

  • Participate in daily dispatching of incoming calls; referring questions to proper channels for reply. Answer telephone and provide accurate information in a courteous and cooperative manner.

  • Receive and announce visitors and direct them to the appropriate destination.

  • Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at .

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Equal Opportunity Employer, females, minorities, disabled, veterans.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at .

Job Field: Childcare Services

Primary Location: US-NY-Stony Brook

Official Job Title: Clerk II

Department/Hiring Area: Stony Brook Child Care Services

The Research Foundation for The State University of New York at Stony Brook

Schedule: Full-time

Pass Days: Day Shift

Posting Start Date: Dec 7, 2018

Posting End Date: Dec 21, 2018, 11:59:00 PM

Salary: Commensurate with experience within the range of $26,000-$28,000

Salary Grade: N5

Req ID: 1803217