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SUNY Upstate Medical University Senior Administrative Assistant in Syracuse, New York

Senior Administrative Assistant

Apply nowJob no:60687

Department:Research Administration

Employer:Research Foundation

Payroll Title:Senior Administrative Assistant, N08

Bargaining Unit:N/A

Salary:Commensurate with Qualifications

Work type:Full-time


Categories:Administrative, Secretarial & Clerical

Job Summary:

Provide administrative support for three University wide research compliance committees: 1. The Institutional Review Board for the Protection of Human Subjects (IRBPHS). This committee reviews and oversees all research involving human subjects; 2. The Institutional BioSafety Committee (IBC). This committee reviews and oversees all research which involves the use of infectious agents, fresh human tissue, blood, or recombinant DNA; and 3. The Stem Cell Research Oversight Committee (SCRO).

Responsibilities include, but are not limited to:

Administration of the IBC, IRB & SCRO Committees:

  • Coordinate and set up site visits;

  • Manage databases & paper files;

  • Check training requirements through CITI and Blackboard;

  • Manage Meeting Schedules - create yearly meeting schedules and deadlines list;

  • Arrange for meeting rooms, manage meeting date changes, and coordinate lunch delivery and AV needs;

-Prepare and distribute meeting agendas,committee appointment letters, CV's, and update committee information on the Upstate webpage, maintain attendance sheets and GroupWise address book;


  • Triage phone calls for the compliance office and provide faculty, CRA's, medical students and house staff with information about requirements, procedures and forms;

  • Coordinating educational seminars;

  • Track the completion of required training for investigators and study staff;

  • Coordinate with the Privacy Office, EH&S Office and the Office of Volunteer Programs;

  • Manage budgets, billing, purchasing and travel for Research Compliance;

  • Manage the Research Compliance website;

  • Conduct individual and group training sessions for investigators and CRA's on the electronic management system (IRBNet);

  • Provide assistance in all areas to the Chief Compliance Officer for Research.

  • Provide investigators with access to

-Coordinate the "Minors in Research" program.

Minimum Qualifications:

Associate's degree and three years of administrative experience or equivalent combination of education and experience, plus excellent customer

service, communication and computer skills required.

Preferred Qualifications:

Work Days:

Monday - Friday, 8:00am to 4:30pm

Message to Applicants:

Recruitment Office:Human Resources

We are an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability.

Advertised:Jul 11 2019Eastern Daylight Time

Applications close: